Amend or correct financial transactions

You can amend nominal ledger posting details and correct nominal journal entries for the current or previous years.

To amend nominal ledger posting details

Open: Nominal Ledger > Nominal Enquiries > Current Transactions List or

Open: Nominal Ledger > Period End Routines > Current Pending Postings List or Deferred Pending Postings List, or

Open: Workspaces > Nominal Current Transaction Enquiry, Nominal Current Pending Postings or Nominal Deferred Pending Postings.

1. Select a transaction, right-click and select Actions > Amend Transaction Details.
2. Amend the Reference if required.

Note: If the transaction is manual or a Fixed Asset transaction, you cannot amend the reference.

3. Within the grid, amend the Narrative or Transaction Analysis, if required.
4. Click Save.

To correct nominal journal entries in the current year

This involves correction of transactions entered from the current year journal entry window (manual journals) e.g. Nominal Ledger > Enter Transactions > Journal Entry.

• If the period in which you are posting the transaction is Future, the transaction you are posting will go into Deferred Pending Postings.
• If the period in which you are posting the transaction is Open and you have selected Update the Nominal Ledger immediately journal entries are posted in the Nominal Settings Options tab, the transaction you are posting will go into Current Transactions List (for posted transactions).
• If the period in which you are posting the transaction is Open and you have not selected the option to update the Nominal Ledger immediately in the Nominal Settings Options tab, then the transaction you are posting will go into Current Pending Postings.

Open: Nominal Ledger > Nominal Enquiries > Current Transactions List or

Open: Nominal Ledger > Period End Routines > Current Pending Postings List or Deferred Pending Postings List, or

Open: Workspaces > Nominal Current Transaction Enquiry, Nominal Current Pending Postings or Nominal Deferred Pending Postings.

• Select a transaction, right-click and select Actions > Correct Transactions.
To reverse transactions

• Click Reverse.

Opposite entries to the original entries are posted. The original transactions are not removed.

The window closes automatically.

To make corrections:

Note: You cannot correct recurring or reversing entries. You must reverse these and post a new recurring or reversing entry instead.

1. Amend the details required, for example Narrative, VAT Type, VAT Code, Debit/Credit and so on.
2. To add a line, place the cursor in the new line or tab into the new line from the end of the previous line, and select the required details.
3. To delete a line, select the line and click Delete.
4. To reset to the original values, click Reset.

5. Click Post Corrections.

   The window closes automatically.

To amend the narrative only:

1. Amend the Narrative or Transaction Analysis.

2. Note: To reset to the original values, click Reset.

3. Click Update Details.

The window closes automatically.

2. To close the window without making a change, click Close.

To correct nominal journal entries in the previous year

This involves correction of transactions entered from the previous year journal entry window e.g. Nominal Ledger > Enter Transactions > Previous Year Journal Entry. Journals entered from the Previous Year Journal Entry always go to the Current Transactions List or the Nominal Current Transaction Enquiry workspace (for posted transactions).

Open: Nominal Ledger > Nominal Enquiries > Current Transactions List, or

Open: Workspaces > Nominal Current Transaction Enquiry.

1. Select a transaction, right-click and select Actions > Correct Transactions.

   To reverse transactions

   • Click Reverse.

   Opposite entries to the original entries are posted. The original transactions are not removed.

   The window closes automatically.

   To make corrections:

   1. Amend the details required, for example Narrative, VAT Type, VAT Code, Debit/Credit and so on.
   2. To add a line, place the cursor in the new line or tab into the new line from the end of the previous line, and select the required details.
   3. To delete a line, select the line and click Delete.
   4. To reset to the original values, click Reset.

   5. Click Post Corrections.

      The window closes automatically.

2. To close the window without making a change, click Close.